TRADE STAND RULES, REGULATIONS, HEALTH AND SAFETY POINTS.

1. Calm at the Barn Festival 2024 is open to the public from 09:00 to 22:00 on Saturday 27th & from 09:00 to 17:00 Sunday 28th July.
2. Set up available from 14:00 on Friday 26th July 2024.
3. All sites and stalls must be staffed, stocked and open to the public 09:00 to 18:00 on the Saturday, option to trade longer if wanted, and 09:00 to 17:00 on the Sunday.
4. ALL vendors and trade vehicles must be parked in the designated parking area or within your stand areas by 08:45.
5. No vehicle movement allowed on site during the hours of 08:45 to 23:30.
6. No stall should be dismantled before 17:00 on Sunday.
7. No stand is secure until the payment is cleared.
8. Your payment must be made in full at the time of booking.
9. If an exhibitor cancels a booking, for whatever reason they shall forfeit any fees paid to Orion Events.
10. Orion Events and Stonham Barns Ltd has taken reasonable precautions to ensure the Health & Safety of everyone present for the event. For these measures to be effective, please take reasonable precautions to avoid and prevent accidents occurring by removing obstacles which may cause tripping, falling or equipment/ goods falling onto people and adhering to the guidelines of the show and its officials.
11. Please leave your pitch as you found it, clear any rubbish/debris and make good any damages to the ground caused by post holes etc.
12. Smoking is prohibited in all covered spaces .
13. Selling goods by auction or offering live animals, raptors etc as prizes is prohibited. Raffles, tombola or pick-a-ticket stands will not be permitted without permission from the event organisers.
14. Safeguard your property! Orion Events and Stonham Barns Ltd will NOT accept any responsibility whatsoever for any losses, the exhibitor must ensure that they have adequate insurance, Orion Events and Stonham Barns Ltd will not entertain claims.
15. Exhibitors should display their name and address which can be easily seen by the public.
16. Please find our risk assessment forms link below, these MUST be completed and emailed to info@calmatthebarn.co.uk
17. Allocation of stands will be at the Event Managers discretion.
18. No exhibitor/ trader may sub-let any part of the site allocated - if more than one trader on a pitch, both submit forms and then follow up with an email to info@calmatthebarn.co.uk to confirm to Event Organisers.
19. Amplification equipment may be used provided it is at a reasonable level and not intrusive to other traders or members of the public.
20. Any exhibitors who bring their own marquee/gazebo MUST provide a Health & Safety Risk Assessment together with a suitable fire extinguisher.
21. All prices are for two days, and includes parking for one vehicle, 2 vendors and camping overnight. Extra staff are charged at £10.00 each and must be booked in at time of the booking form.  Double and triple outside pitches cover 4 and 6 vendors respectively. - Please state number of vendors including yourself so we know how many wristbands to issue.
22. VAT is not payable on static pitches.
23. Entry to the site on the day of the event will be checked on arrival. Only one vehicle pass per trade stand is permitted.
24. Please note there is NO guaranteed stand locations within your booking agreement. The event organisers reserve the right to make changes or relocate stands as they deem appropriate.
25. Orion Events and Stonham Barns Ltd shall in no circumstances be liable to the vendor for any refund, loss of business, profit, whether direct, indirect or consequential through events, weather or ground conditions beyond its reasonable control and will be under no obligation whatsoever to compensate the vendor.